Vendor Information

General Information

Thank you for your interest in becoming a food vendor at Rutgers Day in New Brunswick. Rutgers Day includes over 600 programs and approximately 100,000 visitors.

Event locations at Rutgers University–New Brunswick include George H. Cook, Douglass, and College Avenue campuses located in New Brunswick, and Busch Campus located in the Township of Piscataway. Rutgers Day also includes established events such as the New Jersey Folk Festival on Douglass Campus and Ag Field Day on George H. Cook Campus.

The number of food vendors accepted to participate in Rutgers Day and their placement will be determined by Rutgers Day staff.

Applications from non-food vendors will not be accepted.

Please review the vendor guidelines below before completing your application.

Rutgers Day 2019 Food Vendor Guidelines

  • All vendors must complete the 2019 Food Vendor application.
  • Submitting a food vendor application does not guarantee acceptance.
  • A $450 fee is required for all accepted food vendors.
  • Accepted vendors must provide a Comprehensive General Liability Coverage certificate with a minimum limit of $1 million.
  • Accepted vendors must obtain a One-Day Temporary Establishment License from the local Board of Health (New Brunswick or Piscataway depending on placement).
  • Rutgers does not provide electricity.
  • Rutgers does not provide tables, chairs, booths, tarps or any other furnishing or equipment.
  • Alcoholic beverages are not permitted.
  • Glass containers are not permitted.
  • If vendor chooses to sell brand-name beverages, including bottled water, vendor must sell only Coca-Cola products.
  • Vendor is permitted to sell generic lemonade or punch made from bulk mixes.
  • Rutgers does not guarantee exclusivity of items sold.
  • Rutgers will dispose of customary and reasonable amounts of garbage and recycling in heavy clear plastic bags, which vendor must provide.
  • Vendor vehicles may not exceed 10,000 pounds, gross vehicle weight.
  • Personal vehicles are not permitted as part of set up.
  • All vendors must arrive on site no later than 8:00 a.m. communicated.
  • Vendors will be allowed a 15 x 15 space for their set and sales area.
  • Vendors will be inspected for compliance with the Department of Health, Rutgers Environmental Health & Safety, and/or University Sanitarian.
  • Actual length of sale time is 9:30 a.m. – 4:00 p.m.
  • Food booths must stay open and operational until 4:00 pm.
  • Vendors ceasing sales before 4:00 p.m. will be banned from applying to future Rutgers Day events.
  • No substitution of vendor will be allowed.
  • Advertising for Rutgers Day is the sole responsibility of Rutgers.
  • Use of loudspeakers or any type of public announcement system is strictly prohibited.
  • Any cancellation less than 30 days prior to event will result in forfeiture of vendor fee.

Key Dates

Date Action
December 3–February 1 Food vendor application submission period open
March 1 Vendor acceptance notification sent
March 15 $450 fee and signed contract due from accepted vendors
March 29 Certificate of Insurance and One-Day Temporary Establishment License due from accepted vendors
April 5 University fire permit application and $54 fee due (if applicable)
April 27 Rutgers Day

Have Questions? Contact Kat Nathan, kathleen.nathan@rutgers.edu, or 848-445-1952.